There’s a lot of work involved in AV freelancer management. When you’re contracting skilled AV freelancers to work an event, you need to source the right people with the right skills for the job, make sure they have all the necessary paperwork including proof of insurance, and that they complete work on time and get paid on time. It’s a lot for anybody to juggle without the right tools.

Producing memorable events takes a great deal of time and energy. With many moving parts to integrate, including equipment, labor, and timing, it’s essential to have the right tools to streamline planning and communication to get the best possible result.

One of the most challenging things about producing an event is event crew management. Even small events involve multiple people handling various aspects of production and everyone needs to be connected to ensure a successful and entertaining event.

Producing any event requires extensive planning and preparation. Not only is it necessary to understand the scope of the event and plan it from start to finish, it’s also a requirement to create an event roster with each crew assignment detailed and scheduled to make sure the entire crew knows what’s expected of them.

When you’re scheduling and running a production or event, whether it’s large or small, production insurance is a key concern and something that must be prioritized. Every freelancer you contract must be insured to protect both themselves and your company as well as your client. On top of that, you need insurance to shield you from liability and protect your equipment in the event it is damaged, destroyed, or stolen.

Managing freelancers for events can be time-consuming and complicated without the proper tools. Without a system that allows you to onboard new freelancers, negotiate contracts, and schedule them for events, the process of freelance management can add to your stress and make it more difficult to create events that will wow your clients and entertain their audiences.

Producing a successful and entertaining experience requires event management. With the right freelancers on your crew, everything will go as planned and the result is a happy client. The best way to ensure smooth sailing is to choose skilled freelancers and assign them to event roles where they can do their best work.

If you have a project in Las Vegas with your employees or contractors, be sure to check that they have completed the OSHA 10-Hour or 30-Hour General Industry course.