Everything you need to know for compliant contracting of AV Freelancers.

8 Benefits & Risks of Investing in an AV Freelance Management System

Posted by Gabe Solomon on Sep 27, 2023 8:00:00 AM

Live event production companies spend a lot of time and money finding and hiring the best AV freelancers for their events. Without the right tools, it’s likely that you’ll spend more than necessary, and that can impact your ability to manage your risks and maximize your profits over time. One way to overcome the challenges of producing live events is to invest in an AV freelance management system.

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Topics: Contracting AV Techs, Crew Management & Scheduling, Working with Contractors

How an AV Freelancer Contracting Service Can Maximize Profits for Event Companies

Posted by Gabe Solomon on Sep 12, 2023 8:00:00 AM

Event companies need to be agile when producing events. That means they need to have access to the most skilled freelancers to work with their core teams while minimizing risks and maximizing profits. With freelancers, they can acquire skilled labor when and where they need it.

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Topics: Contracting AV Techs

5 Ways to Reduce AV Freelancer Costs with a Contracting Service

Posted by Gabe Solomon on Aug 17, 2023 10:45:00 AM

It has become more challenging to find skilled AV freelancers for live events. The pandemic brought about significant changes in producing live events: the mass retiring of highly-skilled freelancers, a shortage of newer freelancers entering the industry, and overall higher labor inflationary costs all around.

At Mertzcrew, we understand how crucial it is for production companies to be able to find and contract AV freelancers who can deliver high-quality results. When quality takes a hit, so does client loyalty and income. There’s an undeniable need to reduce expenses on the administrative side, and that’s where using a contracting service can help. With that in mind, here are five ways to reduce AV freelancer costs by using a
contracting service.

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Topics: Crew Management & Scheduling

A Complete Guide to Structuring Your Event Production Team

Posted by Gabe Solomon on Aug 4, 2023 10:48:00 AM

Staffing an event is about more than finding skilled AV freelancers. The team structure of your event team is a key component in your success in creating events that your clients will love. All members should be working together to deliver production services, aware of what each is doing and how every part fits into the whole.

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Topics: AV Teams

AV Freelancers & Liability: Understanding the Need for Production Insurance

Posted by Gabe Solomon on Jul 25, 2023 11:37:09 AM

Every event you produce comes with the risk that something won’t go according to plan. Even if you plan meticulously, anything from a printing mistake to a power outage could cause a problem that could leave you holding the bag for something that went wrong. What can you do to protect yourself?

At Mertzcrew, we have worked hard to create a crew management solution that helps to mitigate risks and streamline event production. One issue that we can handle for you is AV freelancer liability, which is covered by production insurance. Since we understand how essential insurance is to a smooth production, here’s our guide to why production insurance is something you can’t afford to overlook.

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Topics: Production Insurance

How Does Event Production Insurance for AV Freelancers Work? Our Complete Guide

Posted by Gabe Solomon on Jul 25, 2023 11:36:58 AM

Event production always comes with some risk. When you’re planning something with a lot of moving parts, anything that goes wrong can impact other elements of your event and it’s essential to protect yourself in any way you can.

At Mertzcrew, we work with event production companies every day and as a result, we understand the risks that come with the job. We have created software that makes it as easy as possible to mitigate your risks by obtaining and tracking production insurance coverage for the AV freelancers you hire. Here’s what you need to know, including details about different types of production insurance and how to obtain the coverage you need.

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Topics: Production Insurance

4 Ways to Optimize Event Production w/ Technology

Posted by Gabe Solomon on Jun 15, 2023 1:00:00 PM

Putting together any live event is a long process and can be an inefficient one if you don’t have the right tools to optimize your work. Technology is available that can assist you as you conceptualize, plan, and produce events, making it easy to get your work done quickly and ensure a smooth production.

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Topics: AV Techs, Crew Management & Scheduling

From Sourcing to Payment: Best Practices for Managing AV Freelancers

Posted by Gabe Solomon on May 23, 2023 11:26:39 AM

There’s a lot of work involved in AV freelancer management. When you’re contracting skilled AV freelancers to work an event, you need to source the right people with the right skills for the job, make sure they have all the necessary paperwork including proof of insurance, and that they complete work on time and get paid on time. It’s a lot for anybody to juggle without the right tools.

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Topics: Crew Management & Scheduling

5 Event Operations Tips for Effective Communication w/ AV Freelancers

Posted by Gabe Solomon on May 22, 2023 9:30:00 AM

Producing memorable events takes a great deal of time and energy. With many moving parts to integrate, including equipment, labor, and timing, it’s essential to have the right tools to streamline planning and communication to get the best possible result.

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Topics: Crew Management & Scheduling

Managing Freelancer Communication with Event Crew Management Software

Posted by Gabe Solomon on May 18, 2023 2:00:00 PM

One of the most challenging things about producing an event is event crew management. Even small events involve multiple people handling various aspects of production and everyone needs to be connected to ensure a successful and entertaining event.

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Topics: Crew Management & Scheduling