It has become more challenging to find skilled AV freelancers for live events. The pandemic brought about significant changes in producing live events: the mass retiring of highly-skilled freelancers, a shortage of newer freelancers entering the industry, and overall higher labor inflationary costs all around.

At Mertzcrew, we understand how crucial it is for production companies to be able to find and contract AV freelancers who can deliver high-quality results. When quality takes a hit, so does client loyalty and income. There’s an undeniable need to reduce expenses on the administrative side, and that’s where using a contracting service can help. With that in mind, here are five ways to reduce AV freelancer costs by using a contracting service.

Staffing an event is about more than finding skilled AV freelancers. The team structure of your event team is a key component in your success in creating events that your clients will love. All members should be working together to deliver production services, aware of what each is doing and how every part fits into the whole.

Every event you produce comes with the risk that something won’t go according to plan. Even if you plan meticulously, anything from a printing mistake to a power outage could cause a problem that could leave you holding the bag for something that went wrong. What can you do to protect yourself?

At Mertzcrew, we have worked hard to create a crew management solution that helps to mitigate risks and streamline event production. One issue that we can handle for you is AV freelancer liability, which is covered by production insurance. Since we understand how essential insurance is to a smooth production, here’s our guide to why production insurance is something you can’t afford to overlook.

Event production always comes with some risk. When you’re planning something with a lot of moving parts, anything that goes wrong can impact other elements of your event and it’s essential to protect yourself in any way you can.

At Mertzcrew, we work with event production companies every day and as a result, we understand the risks that come with the job. We have created software that makes it as easy as possible to mitigate your risks by obtaining and tracking production insurance coverage for the AV freelancers you hire. Here’s what you need to know, including details about different types of production insurance and how to obtain the coverage you need.

Putting together any live event is a long process and can be an inefficient one if you don’t have the right tools to optimize your work. Technology is available that can assist you as you conceptualize, plan, and produce events, making it easy to get your work done quickly and ensure a smooth production.

There’s a lot of work involved in AV freelancer management. When you’re contracting skilled AV freelancers to work an event, you need to source the right people with the right skills for the job, make sure they have all the necessary paperwork including proof of insurance, and that they complete work on time and get paid on time. It’s a lot for anybody to juggle without the right tools.

Producing memorable events takes a great deal of time and energy. With many moving parts to integrate, including equipment, labor, and timing, it’s essential to have the right tools to streamline planning and communication to get the best possible result.

One of the most challenging things about producing an event is event crew management. Even small events involve multiple people handling various aspects of production and everyone needs to be connected to ensure a successful and entertaining event.

Producing any event requires extensive planning and preparation. Not only is it necessary to understand the scope of the event and plan it from start to finish, it’s also a requirement to create an event roster with each crew assignment detailed and scheduled to make sure the entire crew knows what’s expected of them.

When you’re scheduling and running a production or event, whether it’s large or small, production insurance is a key concern and something that must be prioritized. Every freelancer you contract must be insured to protect both themselves and your company as well as your client. On top of that, you need insurance to shield you from liability and protect your equipment in the event it is damaged, destroyed, or stolen.