Everything you need to know for compliant contracting of AV Freelancers.

7 Ways to Better Manage Specialized AV & Tech Crews in Large Corporate Events

Posted by Gabe Solomon on Mar 28, 2024 9:33:53 AM

When you’re responsible for planning and producing large corporate events, you need tools that will help you streamline your work and deliver the best possible result for your clients. Ideally, you want to find solutions that take some of the repetitive corporate event production tasks off your hands, so that you can focus on what you do best.

Read More

Topics: AV Techs, AV Teams, Working with Contractors, Corporate Events

How to Find AV Freelance Talent in a Competitive Market

Posted by Gabe Solomon on Dec 15, 2023 8:00:00 AM

The market for talented freelancers is more competitive than ever before. The best and most skilled freelance talent is in high demand and what was already a competitive industry has turned into one that’s beyond challenging for live event companies. If you want to work with top freelancers, you need to understand what will attract them and make them want to work with you.

Read More

Topics: Contracting AV Techs, AV Techs, AV Teams

4 Examples of the Direct & Indirect Costs of Contracting AV Freelancers

Posted by Gabe Solomon on Nov 15, 2023 3:49:00 PM

Event production companies rely on freelancers to do much of the work related to the events they produce, including technical aspects. Freelancer costs can add up quickly and may vary depending on whether the workers you engage are 1099 workers or W2 workers. In both cases, there are direct and indirect costs to consider.

Read More

Topics: Contracting AV Techs, AV Techs, AV Teams

A Complete Guide to Structuring Your Event Production Team

Posted by Gabe Solomon on Aug 4, 2023 10:48:00 AM

Staffing an event is about more than finding skilled AV freelancers. The team structure of your event team is a key component in your success in creating events that your clients will love. All members should be working together to deliver production services, aware of what each is doing and how every part fits into the whole.

Read More

Topics: AV Teams

SaaS in AV: Another “Thing to Learn,” or a Time Saving AV Solution?

Posted by Gabe Solomon on Sep 27, 2016 7:30:00 AM

AV companies face an interesting dilemma in 2016: companies in industries all around them are adopting SaaS tools to optimize their projects and workloads while gaining better efficiency, while AV companies themselves struggle to find a SaaS solution that can fit their processes well enough to merit a switch from the disjointed project management tools they’ve used for decades.

Read More

Topics: AV Teams, AV Industry Pro Sessions

Finding the Optimal Workflow in your AV Crew Management Process

Posted by Gabe Solomon on Sep 21, 2016 6:00:00 AM

Process improvements are the key to establishing a workflow that improves your AV team’s productivity and helps your team deliver exceptional work for clients.

But before you can make any crew management process improvements, your organization needs to identify where inefficiencies exist, what possible solutions may fill them, and how to get the rest of your team on board with these new changes.

Read More

Topics: AV Teams, AV Industry Pro Sessions

The Right Time to Throw Out an Inefficient AV Project Planning Process

Posted by Gabe Solomon on Sep 14, 2016 7:00:00 AM

It’s easy to cling to an AV project planning process that has been with your organization since its start -- your employees are used to it and it works (for the most part) -- but it’s important to consider whether your process is still serving your company as well as it could.


Read More

Topics: AV Teams, AV Industry Pro Sessions

Strategic Workforce Planning Tools that Save AV Planners Time

Posted by Gabe Solomon on May 19, 2016 12:00:00 PM

Strategic workforce planning is all about having the right crew members in the right place, at the right time, and at the right cost. It’s a process that involves internal coordination and communication within your AV team, effective crew member selection and scheduling, and working with crew members to get them on board and up to speed quickly.


Read More

Topics: AV Teams, Crew Management & Scheduling

7 Reasons your AV Scheduler Needs a Field Service Software

Posted by Gabe Solomon on May 12, 2016 4:00:00 PM

Many industries utilize field service softwares as a solution for managing mobile workforces and widespread resources. There are many benefits to doing so, from improving communication and tracking to organizing your internal management processes into one streamlined system.  

Read More

Topics: AV Teams, Crew Management & Scheduling, Working with Contractors

How to Manage AV Labor Costs on Any AV Project

Posted by Gabe Solomon on May 5, 2016 11:00:00 AM

Occasionally, before you even realize it, AV labor costs can spin out of control. By the time this happens, it’s too late to fix the problem. In order to stay on-budget, AV schedulers and planners need to take proactive measures when managing per-project labor costs. While this is often easier said than done, introducing an online platform that tracks labor costs is one of the easiest ways to manage budgets accurately, effectively, and without increasing your workload. Below are just a few of the ways an AV crew management tool can help you manage AV labor costs on any project, before costs get out of hand.

Read More

Topics: AV Teams, Workforce Intelligence