With the wide array of workforce management softwares available, almost all aspects of employee and independent contractor management can become streamlined and centralized. Now that mobile devices and technology tools have become more powerful and mainstream, there are a lot of options to be more efficient with workforce management — which is great news for the AV planners and schedulers who are currently relying on outdated scheduling methods, or even those trying to fit their approach into a industry non-specific software that doesn’t understand their unique needs.

Managing and verifying invoices and payouts on AV projects has a tendency to get overwhelming. This is especially true when your crew is made up of both independent contractors and internal employees and you’re tasked at tracking both. Regardless of inefficiencies manual time tracking presents, AV schedulers are expected to collect and manage time sheets for both freelancers and employees quickly, efficiently, and accurately.

Coordinating AV crews is often a long and daunting task. You have the perfect crew members in mind, but their availability doesn't match. You decide to add AV contractors to the project, but you're lost on how to handle their contracts and insurance. Your project times and dates need to be changed and you have to communicate these changes to your entire crew, fielding questions in between, but your communications are scattered and messages get lost in the process. AV crewing is a big job, and the more opportunities you have to streamline and automate the process, the more time you’ll be able to save and redirect toward managing the rest of your responsibilities.